![]() Most of these parameters should be obvious, but just in case: No matter how you got here, you’ll be met with the same options in a screen that looks like this: In Phase II, you’ll be able to select the filter criteria for your new filter. When you do this, you’ll be brought to Phase II as well, but some filter criteria will already be filled in. Then, click “ Filter messages like this.” Open an email, then click the vertical ellipses in the upper-right corner. Open the filter criteria options simply by clicking the down arrow on the Search bar at the top of your inbox. To do this, head to the Settings menu and click on “ Filters and Blocked Addresses.” You can then click “ Create a new filter” to begin the process. No matter which way you choose to initiate this process, you’ll be met with the same options in phase 2 and 3. You can create filters in Gmail in 1 of 3 main ways. You can think of setting up Gmail filters as a 3-phase process: in phase 1, you’ll initiate the creation of a filter, in phase 2, you’ll choose filter criteria, and in phase 3, you’ll choose how the filter handles emails matching those criteria. Okay, ready to learn how to create Gmail filters? Most people use Gmail filters to get rid of or properly categorize emails that are predictable or repetitive, like email marketing newsletters, social media notifications, or automatic notifications from your project management app.īut the only limit to their utility is your creativity-there are plenty of hacks and tricks to make them do pretty much anything you need. You can customize these rules as you see fit, making sure that certain types of emails end up somewhere other than your inbox. What are Gmail filters? A Gmail filter is simply a set of rules applied to incoming email. Take action on all emails from a specific domain. Automatically sort emails from certain projects/clients into appropriate labels. Automatically send big attachments to a label so you can find (and delete) them later. Automatically mark to-do messages as important. Label your Calendar (and other) reminders. Stop getting messages from annoying people. Make unimportant app notifications bypass your inbox. Automatically send newsletters to certain categories or labels (or the trash). ![]() To break Tasks out of Gmail and into its own window, click the pop-out arrow in the upper-right corner of the Tasks window.Ī screen reader-friendly version of Google Tasks can be accessed at. The tasks window is fairly small and being stuck inside Gmail might be a hindrance at times. Just go to Actions, then select "E-mail task list" or "Print task list." It might be easier to look at the entire list from time to time by printing it or e-mailing it to yourself. If you use Google Tasks extensively, your list is probably pretty long. Adding a due date will also allow the task to appear in your Google Calendar. Select a task, then click on the right angle bracket ( >) to edit details or use the keyboard shortcut, Shift + Enter. You can keep your task list extremely simple, but adding a due date and some additional details can make the list more useful. Click the Switch List button in the lower right-hand corner, then select "New list." Keep one for work-related tasks and another for personal tasks. Once the e-mail is added to the task, you can click on the link at any time and bring up the e-mail.Ĭreate multiple task lists to keep your tasks organized by category. To add the related e-mail, open the message, then go to the More button, then select "Add to Tasks." Alternatively, you can use the keyboard shortcut, Shift + T. If you want to create a task based on an e-mail you've received, you can link that e-mail in the task for reference. Link an e-mail to a task for quick reference. Remember that for Gmail keyboard shortcuts to work, they first need to be enabled in settings. If Tasks is already open, the shortcut will move the cursor to Tasks. The keyboard shortcut, G followed by K, quickly opens Tasks in Gmail. Here are some tips on how to get the most out of Google Tasks for Gmail: Google Tasks graduated from Gmail Labs almost four years ago, but have you really taken a look at what it can do? It's true that part of its appeal is in its simplicity, however, if you haven't taken a deeper look into its features, you might be missing out on some great tools for organizing your tasks. Remind Me by Astrid helps schedule Gmail responses.How to access Google Tasks on Android phones.
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